The vacation season is over. The children go to school, the diaries fill up and the Netherlands picks up its daily rhythm again. For many parents that also means: back behind the desk, back into the systems. And fair is fair: how nice is it to start back in your ERP?
The field of tension in ERP
An ERP system can be set up for speed and efficiency, or rather for data quality and insight. There is often an area of tension:
- The faster you want to enter, the more error messages you get.
- The stricter you make validations, the more frustrating it becomes for users.
Everyone recognizes them:
- "Error: minimum order value not met"
- "Error: item is discontinued and may no longer be purchased"
- "The order must first be approved by X (but X is on vacation)."
- Or even worse: you first have to fill five fields you don't know why....
A good consulting firm understands this dilemma and helps organizations find the right balance.
The solution: business rules
With business rules, you set your organization's ground rules flexibly and conditionally. No rigid validations, but clear agreements that suit your business. Think about:
- What is the minimum order value?
- Up to what amount may Finance make payments without approval?
- What fields are required when an order comes in through a particular channel?
The great thing is: this doesn't have to be in system language. You can set these rules in plain Dutch.
Case study: selling through webshop, Amazon and Bol.com
A client of ours sells its items through its own webshop, but also through Amazon and Bol.com. Each channel has its own requirements:
- Amazon: strict category classification, mandatory product specifications, maximum title length, quality photos.
- Bol.com: emphasis on product description in correct length, EAN codes, mandatory shipping information.
- Own webshop: much more freedom, but do need marketing-oriented texts and brand consistency.
Without proper setup, this leads to chaos: products miss fields, error messages follow one another, and orders get stuck.
With Uniconta , each item can be specified whether it should be visible on the web shop, Amazon or Bol.com. Business rules then ensure that the correct fields are required - depending on the sales channel. This prevents errors and keeps input efficient.
Even smarter with AI
It gets even more fun when AI helps:
- Based on a product photo, AI can automatically suggest categories, descriptions, features and even financial dimensions.
- AI can adapt the product text to Amazon or Bol.com's requirements (length, style, keywords).
- Competitive pricing can be automatically retrieved and incorporated into your sales strategy.
Thus, ERP does not become a source of frustration, but a smart assistant that supports you in your daily work.
The role of consulting
The power is not only in the technology, but also in how it is set up. A consulting organization like Promentum translates your business goals into practical business rules and AI applications in Uniconta. We make sure your system doesn't get in the way, but rather gives you room to grow.
Conclusion
Getting back into the rhythm doesn't mean getting back into frustration. With business rules and AI, you turn ERP into a system that helps rather than hinders. And that's exactly what we at Promentum stand for: Custom ERP without customization.
👉 Want to know how we approach this? Contact Promentum and find out how business rules and AI can make your ERP more fun and smarter.